We’re excited to announce the return of the VOCUS Vanguard Forum! The event takes place at the W Scottsdale Hotel, 7277 E Camelback Rd, Scottsdale, AZ 85251. 

At Polaris Aero, we believe the entire team is crucial to safety and everyone has a role to play – and that’s why this year’s theme is Safety is a Team Sport. See the full event agenda below. 

Vanguard 2025 will kick off with a networking social on June 10, followed by two full days of safety education, including thought leadership presentations, information on new VOCUS features, breakout sessions, and one-on-one support.

Click here to register! Discounts are available for multiple attendees from the same organization. This event is exclusive for VOCUS customers. 

VOCUS Vanguard 2025: Safety is a Team Sport   

Dates: June 10-12, 2025  


Location: Scottsdale, AZ  

This year, we’re focusing on how teamwork and collaboration are essential to building a resilient safety culture across all aspects of flight operations – including maintenance, dispatch, scheduling, and administration. Just as in sports, achieving safety excellence in aviation requires every team member to communicate effectively, trust one another, and work toward a shared goal. The real MVP of any safety program isn’t one person, it’s the whole team.   

Networking Social: Tuesday, June 10, 6-8 p.m.

Day 1: Wednesday, June 11

8:00 - 8:30 | Kickoff! Welcome & Housekeeping (Steve Bruneau) 


Introductions, housekeeping items, and an overview of what to expect during the forum.  

8:30 - 9:00 | Polaris Aero State of the Union (Chris Connor) 


Get the latest updates on Polaris Aero’s latest game plays and strategies to enhance VOCUS.   

9:00 - 10:00 | Calling the Right Play: Communication in Safety (Madeline Young) 


A thought leadership (and interactive) session on communication styles, terminology, and language choices that impact safety culture and decision-making within your team.   

10:00 - 10:15 | Cooler Talk (Break)  

10:15 - 11:15 | Chalk Talk #1: Internal Safety Communication (Kellie Roby, Customer Panel) 


Join our panelists for a coach-to-coach dialogue on how to foster safety as a team.  

11:15 - 12:00 | Features & Things (Madeline Young & Elizabeth Medora) 


Discover the latest game-changing enhancements to Polaris Aero’s safety tools, including the customized reports, checklist sharing, and other innovations that improve team dialogue.  

12:00 - 13:00 | Half-Time (Lunch)  

Hands-on exercises and interactive discussions on implementing VOCUS safety workflows for maximum impact. You will have the opportunity to attend each of the 4 sessions, which will be driven by our pre-event survey. The VOCUS Helpdesk will be open during this time.   

13:00 - 13:45 | VOCUS Best Practices A1 & B1  

13:45 - 14:30 | VOCUS Best Practices A2 & B2  

13:00 – 14:30 | Helpdesk Open  

14:30 - 15:00 | Time-Out (Break)  

15:00 - 15:45 | VOCUS Best Practices C1 & D1  

15:45 - 16:30 | VOCUS Best Practices C2 & D2  

15:00 – 16:30 | Helpdesk Open  

Day 2: Thursday, June 12  

8:00 – 8:30 | Day 1 Film Review (Kellie Roby & Polaris Team) 


Reflect on Day 1 insights and feedback.   

8:30 - 9:00 | (Pre-Audit) Walk Through (Madeline Young & Polaris Team) 


“Where’s your Safety Risk Profile? Show me your SPIs.” Answers to the top audit preparation questions.  

9:00 - 10:00 | Organizational Case Study (Kellie Roby & Madeline Young) 


A practical case study on how FBOs, OEMs, and MROs collaborate to enhance safety across aviation operations.  

10:00 - 10:15 | Cooler Talk (Break)  

10:15 - 11:15 | Chalk Talk #2: Cross-Industry Collaboration (Kellie Roby, Customer Panel) 


Join our panelists for a coach-to-coach dialogue on collaboration outside of your team.   

11:15 - 12:00 | Ask Us Anything (+ Awards) (Kellie Roby & Polaris Team) 


An interactive Q&A session with the Polaris team, followed by recognition of outstanding contributions to aviation safety within VOCUS.  

12:00 - 13:00 | Half-Time (Lunch)   

13:00 - 16:00 | Coaching with the VOCUS Helpdesk 


Meet with the VOCUS coaches to optimize your safety management processes and VOCUS utilization.